REGULAR MEETING

The Fairbank City Council met in Regular Session on Monday, April 14, 2003 at 6:00 P.M. Mayor Welsh called the meeting to order. Members present: Plaster, Kayser, Frost, Suckow, and Woods. Also present: Jim Peters, City Attorney; Ted Vorwald, Utility Superintendent; Dave Ryan, Assistant Public Works Director; Clarence Leyh, Police Chief and Marlene Strempke, City Clerk.

Motion by Kayser, second by Frost to amend the agenda to include City Burn and Compost Site and Bills. Roll call vote—Ayes: Kayser, Frost, Suckow, Plaster and Woods. Nays: None.

Motion by Plaster, second by Frost to approve the agenda as amended. Roll call vote—Ayes: Plaster, Frost, Suckow, Woods and Kayser. Nays: None.

Motion by Kayser, second by Suckow to approve the Minutes of the March 10^th and 24^th, 2003 Regular Meetings. Roll call vote—Ayes: Kayser, Suckow, Woods, Frost and Plaster. Nays: None.

Motion by Woods, second by Suckow to approve the Treasurer’s Report. Roll call vote—Ayes: Woods, Suckow, Frost, Plaster and Kayser. Receipts for March were $172,911.19 and disbursements were $125,050.75. Balance on hand at close of business on March 31, 2003 was $817,225.01.

Lonnie and Marie Joyce were present to request extension of park hours for a wedding reception. Motion by Suckow, second by Plaster to approve extending hours at the Island Park until 1:00 A.M. on Saturday, June 7, 2003. Roll call vote—Ayes: Suckow, Plaster, Frost, Kayser and Woods. Nays: None.

Motion by Woods, second by Kayser that the difference in the cost of the two-inch and six-inch water line on Bothwell Street would be paid by the city. Russ Myers would pay the cost of the two-inch line with a possible tax rebate. The engineer’s fees, if required, would be dealt with as a separate issue. The city portion would be paid with local option tax revenue. Roll call vote—Ayes: Woods, Kayser, Plaster, Frost and Suckow. Nays: None.

Randy Robinson was present to request sewer service to the east corner of his property. He will check into subdividing the property and then bring the issue back to the council.

No comments were received on the purchase of a new pickup truck. Three bids were obtained. Motion by Woods, second by Suckow to purchase the 2003 Ford F250 XLT from Don’s Truck Sales at a cost of $20,680. Roll call vote—Ayes: Woods, Suckow, Frost, Plaster and Kayser. Nays: None.

Attorney Peters has been in contact with Bob Joesten, Bonding Counsel, and he will have the paperwork to set the date for the public hearing for the pool project at the next meeting.

Other options will be explored before approving the contracts with TeKippe Engineering for West Utility Extensions and Pool Parking Project.

Ted will be attending a meeting in Des Moines on the Stored Energy Project and Alternate Energy mandate so any action was tabled until the next meeting.

Motion by Kayser, second by Suckow to approve the Mayor signature on Release of Mortgages at 401 Fourth Street South and 603 Front Street which were in the Housing Rehabilitation Program. Roll call vote—Ayes: Kayser, Suckow, Woods, Frost and Plaster. Nays: None.

Motion by Kayser, second by Frost to move the money from Cemetery PC CD 1367 to the Money Market account. Roll call vote—Ayes: Kayser, Frost, Plaster, Suckow, and Woods. Nays: None.

The quarterly budget review was conducted. The next step will be a budget amendment.

The proposed personnel manual was discussed. The changes will be made and a copy will be distributed to everyone before final passage.

Since it has been abused, there will be new rules at the city brush and compost site. It will be fenced and locked and anyone wanting to use it will need to sign out and return the key after each use.

Motion by Kayser, second Suckow to approve the bills as presented. Roll call vote—Ayes: Kayser, Suckow Woods, Frost and Plaster. Nays: None.

Motion by Kayser, second by Woods to go into closed session at 8:30 P.M. to evaluate the professional competency and performance of an employee per Iowa Code, Section 21.5I, at the request of an employee. Roll call vote—Ayes: Kayser, Woods, Suckow, Frost and Plaster. Nays: None.

Motion by Suckow, second by Woods to return to regular session at 8:50 P.M. Roll call vote—Ayes: Suckow, Woods, Kayser, Plaster and Frost. Nays: None. Some changes in scheduling will be done and another evaluation will be held in 60 days to see how it is working.

Motion by Kayser, second by Suckow to adjourn at 9:01 P.M. Roll call vote—Ayes: Kayser, Suckow, Woods, Plaster and Frost. Nays: None.

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Maurice Welsh, Mayor

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Marlene Strempke, City Clerk